ICML + EAHIL 2017 Abstract Submission Guidelines

Call for Abstracts is Now Closed

Abstract submissions are welcome for consideration for the joint 12th International Congress on Medical Librarianship and 2017 EAHIL Workshop with the theme “Diversity in Practice: integrating, inspiring and innovative”, which will be held in Dublin, Ireland on 12 – 16 June 2017.

Submission Process

The abstract submission process for ICML + EAHIL 2017 will be through an online submission portal. Submitters are requested to create an account and submit an abstract for review according to the guidelines set out on this page.


Important Dates:

Opening of Call for Abstracts: 31 May 2016
Deadline for Abstract Submission: 19 October 2016
Notification of Abstract Acceptance: January 2017
Deadline for registration for presenters: March 2017


Presentation Format

An abstract can be submitted for presentation at the conference as one of the following:

  • Oral Presentation
  • Poster Presentation
  • Oral or Poster Presentation
  • Continuing Education Workshop
  • Interactive Session

Oral Submissions:

  • Oral presentations should be practically based – a 20/25 minute presentation, with 5/10 minutes for Q&A, on a completed or current project/service/initiative that fits in with the conference
  • Presenters may also be required to participate in a panel Q&A on the day
  • Presentations may be included in the plenary or parallel sessions at the conference
  • The International Programme Committee (IPC) may at its discretion move an accepted submission into another presentation category to ensure the continuity of the conference programme
  • Presentations should be created in PowerPoint and saved as PowerPoint or as a PDF

Poster Submissions:

  • Poster presenters will be expected to be available during the allocated poster session time on the conference programme
  • The poster should be of A0 size, portrait style and professionally printed. Posters should not be mounted on a rigid backing as they will be displayed on poster display boards
  • Please note that all expenses for the design, printing etc. of the poster are the responsibility of the presenters
  • At the conference it would be useful to have a leaflet/brochure to give to delegates
  • There will a prize for the best poster as voted by conference delegates

 Continuing Education Workshop Submissions

  • Continuing Education Workshops will be of 3 hours in duration and will run in parallel sessions at the conference
  • Continuing Education Workshop should be practical and participatory on a topic that fits in with the conference theme
  • Presentations should be created in PowerPoint and saved as PowerPoint or as a PDF
  • The IPC Committee may at its discretion move an accepted submission into another presentation category to ensure the continuity of the conference programme

Interactive Session Submissions

  • Interactive sessions will be of 60 -90 minutes duration and will run in parallel sessions at the conference
  • Interactive sessions should be participatory and must match one of the conference subthemes
  • Interactive sessions fall into the category of an ‘unconference’ however an abstract must be submitted in advance to ensure they are successfully attended
  • The IPC Committee may at its discretion move an accepted submission into another presentation category to ensure the continuity of the conference programme

Important

  • A maximum of 3 abstracts may be submitted by one author
  • Accepted abstracts may be designated as oral or poster presentations by the IPC
  • Research Mentors will be available for advice on making a submission for the conference. The contact details for research mentors are available
  • Full papers are not required

Themes

We are looking for papers on the theme of how health science librarianship, in all its diversity, is inspiring, integrating and innovating practice. We welcome proposals on this theme and on the sub-themes, which include both the theoretical and practical elements of health science libraries and librarianship. In particular, we want to learn about how librarians are integrating into the world of healthcare, how its leaders are inspiring others in the field, and the innovations they are introducing in library practice…. Abstracts must be submitted under one of the conference sub-themes. The only language of the conference is English and all abstracts must be submitted in that language.

1. Leadership and Values
In a period of change for health science libraries, people look to leaders for direction and guidance.  Core values of the profession become important.  Consider what qualities and values make health science libraries unique.
Are there specific demands or needs for leadership in health science libraries? What are the tools for working strategically? Are there examples of the practical application of leadership theories, as well as examples of innovative leadership and their contribution to the success of health science libraries? How have leaders redefined the image of health information library professionals in a rapidly changing environment? Have they been able to evolve from more traditional roles to diverse new areas of expertise such as bibliometrics, data management, or big data in an open data world? How are library leaders positioning libraries in their organisation?

This theme will focus on research and/or the working experience of librarians/information professionals in the areas of:

  1. Projects, initiatives or research that demonstrate practical application of leadership theories
  2. Use of quality assurance and improvement techniques (Return on Investment, Balanced Scorecard etc.)
  3. Strategic management including strategic planning, collaboration, business intelligence
  4. Introducing changes to the workplace and managing that change
  5. Value-Based Librarianship

2. Integration
The theme of Integration covers the many ways in which libraries and information services transform to meet demands of, further the objectives of, and even lead change in, host and partner organisations. Librarians working in health related environments have assumed new roles that integrate them into teams, such as clinical informationist / librarian and embedded librarians. The skills of the librarian have evolved, paving the way for integration into the bigger picture of teaching, research, policy, and services in healthcare.  Presentations in this area should have a strongly evaluative basis, rather than purely descriptive, and may include evaluations of practice, project failure analyses, feasibility studies or case studies.

We invite you to submit papers or posters on aspects of integration in health sciences librarianship. This theme will focus on the areas of:

  1. Collaboration between library and academic, policy or health professionals
  2. Multidisciplinary approaches to projects, teaching or services
  3. Co-creation of content
  4. Use of physical or online spaces to support collaboration or integration
  5. Clinical/Embedded Librarianship

3. Technology
Technology is all around us.  The use of technical tools has transformed how we communicate and how we find, use, store, retrieve, disseminate and create knowledge.  Embracing technology and making the best use of available tools has led librarians to diversify and make new discoveries.  If you have been involved in projects which have made use of existing or emerging technologies please consider submitting a proposal under this theme.  What new technologies should health librarians be using and to what end? Perhaps you have introduced 3D printing or experimented with data visualisation, virtual reality or robots.  How are you interacting on social media?      How can librarians stay ahead of the curve?  How are you responding to open access publishing?  Evolving roles for health libraries are apparent in the area of big and open data.   What are the data science and analytical skills needed to advance healthcare and how should libraries respond to this? Which trends should be embraced, and which ones avoided?
We invite you to submit papers on how technology is being used in practice in health sciences librarianship. This theme will focus on the experience of librarians/information professionals in the areas of:

  1. Big Data/Open Data
  2. Emerging Technologies / Tech Trends (e.g. 3D printing, data mining, web mining)
  3. Metrics (webmetrics, altmetrics, bibliometrics)
  4. The connected world (social media and online communities)
  5. Open Access and repositories

4. Education & Learning
This theme invites session which focuses on continuous development in the areas of Education and Learning.  The subject area of health is one that that involved in lifelong learning and development for a range of stakeholders -including but not limited to practitioners, library and information professionals, researchers, patients and the general public.  How do health librarians contribute to effective learning in traditional health environments and how do they impact on research and curriculum development in academic health environments. What skills and competencies are required in the dynamic field are interesting in this area of education and learning for the health librarian to stay current and relevant but to also have impact in the areas we collaborate, support and engage with.  Presentations that examine on ways in which health libraries and information services are contributing to educational innovation and improving information literacy research and practice.  Consideration will be given to evidence based approaches to education and teaching and projects that demonstrate this.

Papers and posters may cover topics such as:

Innovative information literacy (IL) pedagogy in research and practice, Curriculum-integrated/embedded IL approaches and assessment

  1. Exploration of emerging IL models:  Implications for health librarianship
  2. Digital literacy / digital pedagogy
  3. The librarian as teacher / trainer (including researcher and publisher)
  4. Medical Humanities (Digital archival resources for teaching)

5. Consumer Health
Consumer Health (CH) describes the provision of health information to consumers. It can be delivered by the public library service in partnership with health service librarians, by health librarians in a healthcare setting or by non-profit health charities. Health Literacy programmes can vary internationally in terms of design and delivery, and frequently do not include input from health librarians or health information professionals. Is this an area where health librarians can use their skills to improve the healthcare experience for consumers? Are health librarians doing enough to get involved in these initiatives?
Submissions are invited that:

  1. Demonstrate examples of best practice in Consumer Health initiatives, in particular those that focus on the role of qualified library and information professionals in CH initiatives (both in and outside the formal health services)
  2. Evaluate impact and trends in CH initiatives
  3. Examine librarians’ roles in developing and delivering health literacy initiatives and influencing health literacy policy (nationally or locally)
  4. Explore the skills for consumer health librarianship
  5. Assess quality resources for patient information and consumer health

6 Research / Evidence Based Librarianship
Health librarians work in an evidence-based environment.  The health library user expects to receive a professional, authoritative, reliable information service.   To ensure our credibility, our own profession must have an equally robust evidence-based, research-focused foundation.  In so doing, health librarians share a common purpose with their clients. This shared interest allows them to fully understand the data and information requirements of their clients throughout the research process, and to identify practical and innovative ways to meet these needs.
When it comes to research, therefore, the health librarian fills the role of teacher, pupil and practitioner.  We would like to receive submissions on any of these roles which might include:

  1.     Producing new research-based evidence for our profession
  2.     Removing barriers to integrating research into practice
  3.     Developing collaborative partnerships to advance research
  4.     Providing an evidence base for proving the value of librarians’ contributions
  5.     Developing the role of librarians in systematic reviews.

Keywords

Choose keywords which are most suitable for your abstract:
• Diversity
• Integration
• Technology
• Metrics
• Evidence based librarianship
• Research
• Consumer health
• Education Learning
• Teaching
• Leadership
• Values
• Open Access
• Repositories
• Multidisciplinary
• Collaboration
• Partnership
• Value
• Systematic review
• Evidence


Submission Guidelines and Templates:

Please adhere to the following formatting guidelines when preparing abstracts for submission for ICML + EAHIL 2017. Abstracts not formatted to the following standards will not be accepted.

Submission Guidelines:

The system will ask you to input the following details:
• Title of the abstract (word limit is 25)
• Presentation type (Oral, Poster, Oral or Poster, Continuing Education Workshop, Interactive Session)
• Theme must be chosen from sub-themes listed above
• Keyword must be chosen from the list of keywords above
• Name, affiliation, and job title of lead and corresponding author
• Name, affiliation, and job title of co-author(s)
• Indicate the presenting author
• Biography of presenting author (Max 150 words). Please include professional social media details. N.B. Please note if your submission is accepted this biography will be used in the conference brochure, conference website, social media and other platforms and outlets
• Provide 5 specific keywords for your abstract if not listed above
• Specific technical or other requirements: Video, sound, embedded files, images, other. Room setup, handouts for delegates, other. Please give details
• Abstract word limit
—-• 500 for Oral abstracts
—-• 200 for Poster abstracts
—-• 500 for Continuing Education Workshop & Interactive Session abstracts
• Only WORD files will be accepted
• Images may be uploaded separately for review purposed and will not be printed in the abstract book. If you would like to include an image in the abstract book, please add it in your abstract word file
• Please use the following naming convention for all files
YOURNAMEPresentationICML_2017.fileformat
e.g. JANEBLOGGSPRESENTATION_ICML2017
• Specific questions related to the submissions may be sent directly to named mentors available on the ICML EAHIL 2017 website.

Download Presentation Templates

Download oral abstract template
Download poster abstract template
Download Continuing Education Workshop abstract template
Download Interactive Session Template

Continuing Education Workshop Submission Additional Information Required:

Please provide the following information:
• Description / agenda
• Target audience (Please describe who the intended audience is)
• Level (Please describe what level the workshop/learning session is aimed at) (Beginner/Introductory/Intermediate/Advanced)
• Aims
• Learning Outcomes (Please describe the intended learning outcomes. Refer to Bloom’s Taxonomy as a guide) (Minimum of 2 and Maximum of 4)
• Is preparation in advance by participants applicable? (Yes/No)


How to submit an abstract

The corresponding author must create an online account. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into the ICML + EAHIL 2017 submission and registration portals. You can then add your contact details and submit your abstract in the ‘Abstract Submission’ section in the system.

IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited. If you require edits to be made please contact eahil2017@conferencepartners.ie

Notification
• Notification will be sent to authors in January 2017
• When notified of acceptance, presenters are required to accept their offer by registering for the conference by March 2017 or they shall be removed from the programme

Please note:
• Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
• Submitted abstracts, full papers and/or posters may be published in print and online after the conference
• It is the responsibility of the corresponding author to communicate with results with other members of the presenting team
• All abstracts must be submitted in English